Event Planners

How AI is changing event planners work

6 of 16 measurable main tasks for this job show up in real AI-use data, so we rate it Amber (some AI use) — 38%.

This shows where people already use AI, not whether the job will disappear. How we measure this.

Tasks in this job and recorded AI use

• Monitor event activities to make sure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise (main task) — a lot of recorded AI use
• Inspect event facilities to make sure that they conform to customer requirements (main task) — some recorded AI use
• Consult with customers to determine objectives and requirements for events (main task) — some recorded AI use
• Review event bills for accuracy and approve payment (main task) — some recorded AI use
• Plan and develop programs, agendas, budgets, and services according to customer requirements (main task) — some recorded AI use
• Evaluate and select providers of services according to customer requirements (main task) — some recorded AI use
• Coordinate services for events (main task) — no recorded AI use
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs (main task) — no recorded AI use
• Talk with staff at a chosen event site to coordinate details (main task) — no recorded AI use
• Maintain records of event aspects (main task) — no recorded AI use
• Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers (main task) — no recorded AI use
• Hire, train, and supervise volunteers and support staff required for events (main task) — no recorded AI use
• Conduct post-event evaluations to determine how future events could be improved (main task) — no recorded AI use
• Direct administrative details (main task) — no recorded AI use
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress (main task) — no recorded AI use
• Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends (main task) — no recorded AI use
• Organize registration of event participants — no recorded AI use
• Develop event topics and choose featured speakers — no recorded AI use
• Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications — no recorded AI use
• Design and put in place efforts to publicize events and promote sponsorships — no recorded AI use
• Obtain permits from fire and health departments to erect displays and exhibits and serve food at events — no recorded AI use

Tasks: O*NET 31.0. AI use: Anthropic Economic Index (exact or close text match).

Your first steps (guidance)

1. Week 1: Open a free AI assistant and say hello. Follow our “Getting started with AI” guide. Ask it one simple question about your work.
2. Week 2: Use AI on one task you do often. Try the prompt for: “Monitor event activities to make sure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise”. Try the prompt for: “Inspect event facilities to make sure that they conform to customer requirements”.

Tick your own tasks above to get a plan based on what you really do. The first 2 weeks are free; Premium (coming soon) adds weeks 3–12. New to AI? Read our beginner’s guide.

Questions about AI and event planners

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