Executive Assistants
Official O*NET title: Executive Secretaries and Executive Administrative Assistants (43-6011.00)
Also called: administrative aide, administrative assistant, administrative associate, administrative coordinator, administrative secretary
Do you do this at work?
Answer each card — it takes about a minute.
Do you do this at work?
Prepare responses to correspondence containing routine inquiries
Swipe right for yes, left for not me. On a keyboard: → yes, ← not me, Z undo. +2 XP per answer.
How AI is changing executive assistants work
6 of 15 measurable main tasks for this job show up in real AI-use data, so we rate it Amber (some AI use) — 40%.
This shows where people already use AI, not whether the job will disappear. How we measure this.
Tasks in this job and recorded AI use
- Prepare responses to correspondence containing routine inquiries (main task) — a lot of recorded AI use
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software (main task) — a lot of recorded AI use
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors (main task) — a lot of recorded AI use
- Answer phone calls and direct calls to appropriate parties or take messages (main task) — some recorded AI use
- Attend meetings to record minutes (main task) — some recorded AI use
- Provide clerical support to other departments (main task) — some recorded AI use
- Manage and maintain executives' schedules (main task) — no recorded AI use
- Make travel arrangements for executives (main task) — no recorded AI use
- Coordinate and direct office services (main task) — no recorded AI use
- Open, sort, and distribute incoming correspondence (main task) — no recorded AI use
- Greet visitors and determine whether they should be given access to specific individuals (main task) — no recorded AI use
- Prepare agendas and make arrangements (main task) — no recorded AI use
- Perform general office duties (main task) — no recorded AI use
- File and retrieve corporate documents, records, and reports (main task) — no recorded AI use
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution (main task) — no recorded AI use
- Process payroll information — some recorded AI use
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors — some recorded AI use
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures — some recorded AI use
- Interpret administrative and operating policies and procedures for employees — no recorded AI use
- Set up and oversee administrative policies and procedures for offices or organizations — no recorded AI use
- Compile, transcribe, and distribute minutes of meetings — no recorded AI use
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material — no recorded AI use
Tasks: O*NET 31.0. AI use: Anthropic Economic Index (exact or close text match).
Your first steps (guidance)
- Week 1: Open a free AI assistant and say hello. Follow our “Getting started with AI” guide. Ask it one simple question about your work.
- Week 2: Use AI on one task you do often. Try the prompt for: “Prepare responses to correspondence containing routine inquiries”. Try the prompt for: “Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software”.
Tick your own tasks above to get a plan based on what you really do. The first 2 weeks are free; Premium (coming soon) adds weeks 3–12. New to AI? Read our beginner’s guide.
Questions about AI and executive assistants
Will AI replace executive assistants?
Our data can’t predict job losses, and we don’t try to. What it does show: 6 of the 15 main tasks for this job match tasks people already use AI for (Anthropic Economic Index), giving a Amber rating (some AI use). Using AI on a task is not the same as AI doing the whole job, and 13 of the 22 listed tasks show no recorded AI use yet.
Which executive assistant tasks is AI used for most?
In the data, the most AI use among this job’s tasks is for: prepare responses to correspondence containing routine inquiries; prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software; conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Which executive assistant tasks show little or no AI use?
For example: manage and maintain executives' schedules; make travel arrangements for executives; coordinate and direct office services. These are good places to keep building your own skills.
How does this job compare to others?
In Microsoft Research’s “Working with AI” study, this job’s AI applicability score is equal to or higher than 83% of the occupations they scored. That measures overlap with AI chat use, not risk of job loss.
How can a executive assistant start learning AI?
Start small: open a free AI assistant, try it on one task you do often, and always check facts and numbers yourself. The plan on this page is guidance, not professional advice.
See how this job ranks
Executive Assistants ranks #186 of 572 jobs for the share of main tasks with AI use (#1 = most), and #10 of 34 in Office & Admin.
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